The financial aid office has adopted the following policy pertaining to the Code of Responsibility for its employees. Any deviation in policy must meet with the approval of the Financial Aid Director.
For security and confidentiality of records and/or data files, the financial aid office has a policy of administering and maintaining student records in compliance with The Family Educational Rights and Privacy Act of 1974 (FERPA), as amended. Financial aid office employees hold positions of trust relative to maintaining the security and confidentiality of these records and must recognize the responsibility entrusted to them. Because conduct on and off the job may threaten the security and confidentiality of these records in any form, each employee of the financial aid office is expected to adhere to the following:
No one may make or permit unauthorized use of any information in the files maintained, stored or processed by the financial aid office.
No one is permitted to seek personal benefit or allow others to benefit personally by knowledge of any confidential information which has come to them by virtue of work assignment.
No one is to exhibit or divulge the contents of any record or report to any person except in the conduct of a work assignment and in accordance with the financial aid office and institutional policies.
No one may knowingly include or cause to be included in any record or report a false, inaccurate or misleading entry.
No official record or report, or copy thereof, may be removed from the office where it is maintained except in the performance of a person’s duties.
No one is to abet or act in conspiracy with another to violate any part of this code.
Any knowledge of a violation of this code must immediately be reported to a supervisor in the financial aid office.
Violation of this code will lead to a reprimand, suspension or dismissal consistent with the personnel policies of this institute.
Additionally, judicial sanctions may be considered according to the student judicial policies of this institution.